AI for business operations pays off in the weekly legwork: the inbox, Monday's numbers, the handbook questions, every new hire's first week and the renewals nobody tracks. In Arclyx, five agents read your tools, do that work and post one message each. They draft emails for you to review and send, write pages, and never pay a bill.
Inbox triage · Tuesday · 2 need a reply, 2 FYI, 1 can wait
Asked whether their renewal can move to annual billing before Friday.
Next step: reply with the annual price, or say who will.
Sent a revised contract and wants a yes or no on the new terms.
Next step: check the changed payment terms, then reply.
On the recurring work that keeps a company running and never quite gets done on time. Each agent starts from one sentence, reads only the tools and files it's given and sends one short message. Two also write something for a person to finish: a welcome draft in Gmail and a tracker page in Notion.
Every weekday, your unread mail sorted into needs a reply, FYI or can wait, with a next step for each reply.
Gmail
Outlook MailEvery Monday, last week's numbers against the week before and the four-week average, with every move over 10% flagged.
When someone @mentions it, up to three HR, IT or policy questions answered in the thread from your shared handbook, with the section quoted.
When you name a new hire, a dated first week from your checklist, the intros to book with who and why, and a welcome draft.
GmailEvery Friday, invoices due in 14 days and renewals in 60 with their notice dates, in a new dated page in Notion.
NotionEach takes a job that slips when the week gets busy: the inbox, the Monday numbers, the questions people ask People Ops, a new start and the notice date nobody worked out. They don't hand work to each other; each reads your own files at its own moment.
Weekly ops brief compares last week's numbers and flags what moved before the staff meeting.
Inbox triage sorts every unread email each morning and puts what needs a reply first.
Handbook answerer replies in the thread, quoting the shared handbook or naming who owns the question.
Onboarding planner dates the first week, lists the intros and drafts the welcome.
Vendor tracker lists what's due and what renews, and flags every passed notice date.
Not these five. None has a payment tool, and in Gmail their only writing tool saves drafts, so a person reviews and sends every email. Your tables, documents and inbox are only read; in Notion an agent can create new pages but not edit one. Each run's one message goes to you or your team, and every run is recorded.
Give each recurring job its own agent and let it run on a schedule, when someone asks or when another tool calls it. Here is a week of an operations team on Arclyx: each step is the sentence that built an agent, then what it posted. Try it runs a new agent once as a dry run first.
“Every Monday at 8, compare last week's operating numbers with the week before and the 4-week average, flag moves over 10%, and post a short brief for the staff meeting to #ops-leads. The numbers are in our weekly metrics table.”
5 vs 3 (+66.7% week on week); 4-week average 2.75 (+81.8%).
Moved more than 10% on both comparisons.
149 vs 126 (+18.3% week on week); 4-week average 126 (+18.3%).
Median first response rose too: 5.1h vs 4.0h (+27.5%).
“Every weekday at 8, read my unread Gmail from the last 24 hours, sort each email into needs a reply, FYI or can wait, and send me one summary in #my-inbox with a next step for each reply.”
Asked whether their renewal can move to annual billing before Friday.
Next step: reply with the annual price, or say who will.
Sent a revised contract and wants a yes or no on the new terms.
Next step: check the changed payment terms, then reply.
“When someone asks, answer HR, IT and policy questions from our shared handbook, quote the section, and say who to ask when the handbook doesn't cover it. Answer in the thread where you were asked.”
Report it to IT right away: "Report a lost or stolen laptop or phone to IT within 1 hour at it-help@example.com or in the #it-help Slack channel, even outside working hours."
Owner: IT help desk, Sam Ortiz, it-help@example.com.
London is capped at 300 USD a night: "Hotels up to 220 USD a night (300 USD in New York, London and San Francisco)."
Quoted from 5.3 Hotels and meals.
“When I give you a new hire's name, role and start date, build their first-week plan from our onboarding checklist, list the intro meetings to book with who and why, save a welcome email draft in Gmail, and send me the plan.”
09:30 welcome with People Ops; 11:00 IT setup; 13:00 lunch with her buddy Priya Raman; 14:30 1:1 with her manager Jun Takeda.
Manager and buddy as you named them.
Company overview with the CEO; product demo; architecture walk-through with a staff engineer.
From the everyone list plus the engineering track.
“Every Friday at 3, list invoices due in the next 14 days and contracts renewing in the next 60 days with cost and notice date, flag anything overdue, write a dated tracker page in Notion under Vendor tracker, and post the totals and link to #finance-ops.”
$8,549 renews 15 Nov and auto-renews. Notice date was 16 Oct.
Notice date passed, and the contract auto-renews.
$57,840 renews 30 Nov. Notice date 31 Oct.
Decide this week whether to renew.
Software that takes a recurring operations job, such as the Monday numbers or a renewal list, reads your own files and tools, and writes up the result. In Arclyx each one starts from one sentence, reads only what it's given and sends one short message.
On the repeat work around people, not decisions about them: answering handbook questions with the section quoted, and planning each new hire's first week from your checklist. A person still sends the welcome email and books the meetings.
Yes. The handbook, the onboarding checklist and your weekly metrics, team, invoice and contract lists are uploaded to Arclyx as documents and tables, and each agent reads only the ones its sentence names. For channel @mentions, an admin shares the handbook with everyone and the agent with the org. Inbox triage reads the Gmail or Outlook you connect.
Yes. None of the five needs an HR system, a finance platform or a data team: a handbook, a checklist and a few exported lists are enough to start, and each agent is built from one sentence.
Weekly ops brief and Vendor tracker work out every figure from the rows they read and check them again before writing. In our tests their numbers, flags and totals matched a separate calculation of the same tables.
One sentence in, a working agent out. Join the beta and we'll set you up.
